Wedding Budget — Excel Template
One-Minute Summary
This Excel wedding budget template organizes expenses by category — Venue, Catering, Photography, Flowers, Attire, and more. Set your total budget, add estimated and actual costs, and track deposits and balances. Download the free .xlsx file. Works in Excel, Google Sheets, or LibreOffice. Ideal for couples who prefer Excel or want an offline budget tracker.
Preview & Access
Download Excel (.xlsx)How to Access
- Click the button above
- Sign in to Google (free)
- The template opens in your Drive
- Edit, share, or download as needed
What’s in this template
This Excel wedding budget uses category rows with line items beneath. Columns for Budget, Estimate, Actual, Deposit, Balance, Vendor. SUM formulas at the bottom of each category and a grand total at the top. Simple structure — no macros, just formulas.
Layout and structure
Top section: Total budget, total spent, total remaining. Key numbers at a glance. Main section: One block per category. Expand as needed. Optional: A summary tab with a chart showing budget allocation.
Key features and use cases
Offline access: Excel works without internet. Update on a flight, in a café, wherever. Sync to OneDrive or Dropbox if you want cloud backup and sharing.
Vendor comparison: Add multiple lines under a category for different quotes (Photographer A, Photographer B). Compare side by side. Delete the one you don’t choose.
Post-wedding review: Keep the file after the wedding. Compare Actual to Estimate. Useful for future reference or for helping friends plan. Add notes on what you’d do differently.
How to customize
Contributions tracking: Add a section at the top for “Our contribution,” “Parents 1,” “Parents 2.” Track who’s paying what. Sum for total budget. Helps when multiple people are contributing.
Honeymoon: Add a Honeymoon category if you want wedding and travel in one file. Or keep them separate — many couples do.
Currency: If planning a destination wedding in another currency, add a “Currency” column or do conversions in a separate cell. Keep the main sheet in your primary currency for simplicity.
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Frequently Asked Questions
Is this really free?
Yes. Download and use as much as you want. No signup, no subscription, no watermark.
Do I need Microsoft Excel?
No. The .xlsx format works in Excel, Google Sheets (upload first), LibreOffice Calc, and most spreadsheet apps.
How do I handle per-person costs?
Use a formula: =85*120 for $85/head and 120 guests. Put guest count in a cell and reference it. When count changes, the estimate updates.
What about tips?
Add a Gratuities line item. Budget 15–20% for catering staff, plus $50–200 for photographers, drivers, etc. Often overlooked.
Can I track multiple payment installments?
Yes. Add Payment 1, Payment 2, Payment 3 columns. Sum them for Actual. Or use a separate tab with rows for each payment (date, vendor, amount, category).