Vendor Tracker — Google Sheets Template

What’s in this template

This Google Sheets vendor tracker uses a simple table: one row per vendor. Columns for Name, Category, Contact, Email, Phone, Contract Status, Deposit, Balance, Due Date, Notes. Filter and sort as needed. No complex formulas — just clear tracking.

Tab structure

Single tab: All vendors. Use filters to view by category or payment status. Optional: A “Summary” section at the top with total budget for vendors, total paid, total remaining. Links to your wedding budget if you want integration.

Categories included

Photography, Catering, Flowers, Venue, Music/DJ, Bakery, Hair/Makeup, Transportation, Officiant, Stationery, Coordinator. Add or remove based on your wedding. “Other” for miscellaneous vendors.

Key features and use cases

Central vendor hub: No more digging through emails for a phone number. Everything in one place. Your partner, planner, or a trusted friend can access it if something happens.

Payment due dates: Sort by Due Date. See what’s coming up. Add calendar reminders if you want. Avoid late payments and vendor frustration.

Contract status: Know who’s booked vs. who’s still pending. Filter to “Contract: Pending” to prioritize. Reduces the “did we ever sign that?” panic.

How to customize

Vendor website and contract link: Add a “Link” column. Paste the contract PDF (Google Drive link) or vendor website. Quick access when you need to check terms.

Rating or review: After the wedding, add a “Rating” or “Review” column. Note what went well and what didn’t. Helpful for recommending to friends or leaving online reviews.

Day-of contact sheet: Create a separate tab or export. Include only: Vendor, Contact Name, Phone. Print it for your coordinator or keep it on your phone. Minimal info, maximum utility when you need to reach someone fast.