Seating Chart — Google Sheets Template
One-Minute Summary
This Google Sheets seating chart template lets you assign guests to tables. List table numbers, capacity, and guest names. See who sits where at a glance. Make a free copy to your Drive. Export for place cards, signage, or your coordinator. Works for round tables, banquet style, or mixed layouts. Essential for any seated U.S. wedding dinner.
Preview & Access
Make a Copy (Google Sheets)How to Access
- Click the button above
- Sign in to Google (free)
- The template opens in your Drive
- Edit, share, or download as needed
What’s in this template
This Google Sheets seating chart uses a table-based structure. Each table has a row or block with table number, capacity, and guest names. Optional columns for meal choice and dietary notes. Simple grid — no visual diagram, but easy to edit and export.
Tab structure
Single tab: All tables on one sheet. Scroll to see the full chart. Optional: A “Summary” tab listing all guests alphabetically with their table number — useful for escort cards or quick lookup.
Layout options
By table: Table 1, Table 2, etc. List guests under each. By relationship: Group by Bride’s family, Groom’s family, Friends — then split into tables. Either approach works; choose what fits your planning style.
Key features and use cases
Balance and flow: Seeing names in table blocks helps you spot imbalance. “Table 4 has only 4 people” or “Table 7 is all Bride’s family — mix in some Groom’s.” Adjust before printing.
Caterer handoff: Include meal choices and dietary notes. Caterer gets a clear list: Table 3, Seat 2, Vegetarian, nut allergy. Reduces day-of confusion.
Place card and escort card source: Export the list with table numbers. Use it for place card printing (name + table) or escort cards (name + table + seat if applicable). Mail merge or design tools can use the export.
How to customize
Head table or sweetheart: Add a section at the top. “Head Table: Bride, Groom, MOH, Best Man, etc.” or “Sweetheart Table: Bride, Groom.” Don’t count them in regular table capacity.
Kids’ table: Add a “Kids Table” if you have many young guests. List names and ages if relevant. Consider a separate activity or supervision.
Open seating areas: If you have a mix of assigned and open seating (e.g., cocktail style with some seated dinner), add a note. This template focuses on assigned seating; adapt as needed.
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Frequently Asked Questions
Is this really free?
Yes. Make a copy and it's yours. No signup, no trial, no watermark. You need a free Google account.
How many people per table?
Round tables typically seat 8–10. Banquet (long) tables seat 8–12 depending on length. Consider conversation — odd numbers (7 or 9) can work better than 8 for discussion. Leave space for the head table if you have one.
Should we have a head table?
Your choice. Head table (bridal party only) is traditional. Sweetheart table (just the couple) is trendy. King's table (couple + bridal party in one long table) is another option. All work with this template — add a 'Head Table' or 'Sweetheart' section.
What about guests who RSVP late?
Add them to a table with space. Use a 'Flex' or 'TBD' table if you're unsure. Update the chart as soon as you get the RSVP. Re-export and reshare with vendors if it's close to the date.
How do I give this to the caterer?
Export as CSV or Excel. Include Table, Guest Name, Meal Choice, Dietary Notes. Caterers are used to spreadsheet format. Send a few days before the wedding and again the day-of if there were changes.