Wedding Guest List Printable

What’s on this wedding guest list

This wedding guest list printable tracks names, addresses, RSVP status, meal choice, and table number. One sheet, updated as you go. Here’s how each column works.

The layout uses portrait orientation—print and keep it in your planning binder. Update it every time an RSVP arrives or you assign a table.

How to use this guest list — 3 real scenarios

Scenario 1: Couple sending invitations and tracking RSVPs

You’ve mailed invitations with an RSVP deadline 4 weeks before the wedding. As responses come in, update the list—Yes or No, meal choice for yeses. As the deadline approaches, you see who’s still Pending. Send a friendly follow-up. The printable keeps you organized so no one slips through. When the caterer calls for final numbers, you have them ready.

Scenario 2: Couple managing a blended guest list with family input

You and your partner each have lists from families plus your own friends. Combine them on the printable—add a “list” column (Bride, Groom, Bride’s family, Groom’s family) if needed. When you need to cut, you see the full picture. The address column helps when parents send invitations. Shared visibility reduces “Did we add Uncle Bob?” confusion.

Scenario 3: Couple planning seating from the guest list

RSVPs are in. Print a fresh copy with only Yes responses. Group by table—Table 1: Smith family, Table 2: college friends—and write the table number in the table column. The printable becomes your master list for place cards and escort cards. Day-of, if someone asks “Where’s Table 7?”, you can look it up.

Example fill-out

John & Jane Smith—123 Oak St | RSVP: Yes (3/15) | Meal: Chicken, Chicken, Kid’s | Table 3. Maria Garcia—456 Elm Ave | RSVP: Yes (3/12) | Meal: Vegetarian | Table 5. The Williams Family—789 Pine Rd | RSVP: Pending | Meal: — | Table —. Mike Chen—321 Maple Dr | RSVP: No (3/18). Sarah & Tom Jones—654 Birch Ln | RSVP: Yes (3/20) | Meal: Fish, Chicken | Table 2.

Common mistakes (and how to fix them)

1. Not leaving space for +1s and kids. Add a party size or count column. The caterer needs accurate numbers.

2. Forgetting who invited whom. Add a “list” or “side” column if family input matters for seating or thank-yous.

3. Waiting until the last minute to chase RSVPs. Follow up 2–3 days after the deadline. The printable shows who’s pending.

4. Not confirming meal choices before sending to caterer. Go through each Yes, confirm the meal, send the breakdown. Don’t guess.

5. Losing the list before thank-you cards. Keep it safe. You’ll need addresses again. Scan or photograph for backup.

Customization tips

Google Sheets: Same columns, add filters for Pending, Yes, or by table. Sort by table when building place cards. Share with partner and parents.

Extra columns: Add “relationship,” “song request,” or “dietary restrictions” if your venue needs it.

Backup: Photograph or scan the final list. Give a copy to your coordinator or venue. If the physical copy is lost, you have a reference.