Resignation Letter Template
One-Minute Summary
This printable resignation letter template provides a professional structure: state your resignation, your last day, and thank the employer. Brief and neutral. Print on U.S. Letter paper or use as a guide for email. Check your employment agreement for notice requirements — requirements vary by employer and location. This template is for formatting only; it does not provide legal advice.
Preview & Download
Print Settings
- Paper: U.S. Letter (8.5" × 11")
- Orientation: portrait
- Scale: 100%
- Margins: Default (0.5")
- 💡 Check employment agreement for notice. Stay professional. Keep a copy.
What’s on this resignation letter template
Date, recipient, body. State resignation. Last day. Thank employer. Check your employment agreement for notice requirements. This template is for formatting only — it does not provide legal advice.
How to use this template — 2 real scenarios
Scenario 1: Leaving on good terms
You give appropriate notice. Short, professional letter. Thank your manager. Offer transition help. Check your agreement for requirements.
Scenario 2: Short-tenure role
You resign professionally. State last day. Thank them. No drama. Review your contract for notice period. Employment terms vary.
Example fill-out
Date. Recipient. Body: Resignation, effective date. Thank you. Offer to assist with transition. Sincerely, [Name].
Common mistakes (and how to fix them)
- Not checking notice requirements. Check your employment agreement. Follow it.
- Burning bridges. Stay professional. No grievances in the letter.
- Too much detail. Brief and professional.
- Verbal only. Written record. Send to manager and HR as appropriate.
- Assuming notice period. Check your contract. Terms vary.
Customization tips
Check employment agreement. Deliver appropriately — in person or email. Offer transition help. Keep a copy for your records.
Printing Tips
- Print on U.S. Letter (8.5" × 11") in portrait orientation
- Scale: 100% (do not use "Fit to Page")
- Margins: Default (0.5")
- 💡 Check employment agreement for notice. Stay professional. Keep a copy.
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Helpful Guides
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Frequently Asked Questions
How much notice should I give?
Check your employment agreement. Many U.S. roles expect 2 weeks. Some contracts specify 4 weeks or more. Your agreement governs. This template doesn't prescribe — follow your contract. When in doubt, 2 weeks is a common default if no contract specifies.
Should I explain why I'm leaving?
Optional. Most resignation letters don't. If you're leaving for another opportunity, you can mention it briefly. If you're unhappy, keep it neutral. The letter is for formality — an exit conversation can cover more if appropriate.
Can I resign via email?
Yes. Email is common, especially for remote roles. Same structure: state resignation, last day, thank them. Send to your manager; cc HR if that's your company's practice. Keep it professional.
What if my employer asks me to leave immediately?
Some employers do this for security reasons. You've still resigned. Your last day may just be sooner. Document what happened. Check your agreement for pay in lieu of notice, if applicable. Employment terms vary — this is not legal advice.
Does this template provide legal advice?
No. This is a formatting and structure guide. Notice periods, employment contracts, and obligations vary. Check your employment agreement for notice requirements and any other terms. Consult an employment attorney if you have legal questions.