Interview Tracker Printable
One-Minute Summary
This printable interview tracker helps you log each application: company, role, date applied, interview dates, contact names, and follow-up status. See your pipeline at a glance. Never forget a thank-you note or follow-up. Print on U.S. Letter paper. These are organization tools — they do not guarantee job outcomes. Many hiring managers appreciate timely follow-ups.
Preview & Download
Print Settings
- Paper: U.S. Letter (8.5" × 11")
- Orientation: portrait
- Scale: 100%
- Margins: Default (0.5")
- 💡 Log every application. Send thank-yous within 24 hours. Review weekly.
What’s on this interview tracker
Company, role, dates applied and interviewed, contacts, follow-up status. See your pipeline. These are organization tools — they do not guarantee job outcomes. Many hiring managers appreciate timely follow-ups.
How to use this tracker — 2 real scenarios
Scenario 1: Managing multiple applications
You log each application. You see what’s active, what needs follow-up. Thank-yous sent within 24 hours. No more “did I apply there?”
Scenario 2: Preparing for follow-up rounds
You note interviewer names and key topics. Thank-you sent. When round 2 comes, you have context. The tracker is your memory.
Example fill-out
Tech Co, Product Analyst. Applied Jan 5, phone screen Jan 12, panel Jan 20. Thank-you sent. Follow-up Jan 22.
Common mistakes (and how to fix them)
- Not logging. Log every application from day one.
- Forgetting thank-yous. Send within 24 hours. Log it.
- No follow-up on silence. Brief check-in after 1-2 weeks.
- Losing contact names. Write them down. Use in thank-yous.
- Treating it as a guarantee. Organization helps. Outcomes depend on many factors.
Customization tips
One tracker for all or separate active vs. closed. Link to Job Application Tracker. Color by status. Review weekly.
Printing Tips
- Print on U.S. Letter (8.5" × 11") in portrait orientation
- Scale: 100% (do not use "Fit to Page")
- Margins: Default (0.5")
- 💡 Log every application. Send thank-yous within 24 hours. Review weekly.
Next step in your meal prep workflow:
Related Templates You Might Need
Most people use 2–3 of these together:
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Helpful Guides
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Frequently Asked Questions
When should I send a thank-you note?
Within 24 hours of the interview. Same day or next morning. Email is standard. See our Thank You Email Examples guide for templates.
When should I follow up if I haven't heard back?
After applying: 1-2 weeks. After interview: wait for their timeline, or 1 week if they didn't specify. One brief check-in. Don't follow up repeatedly.
How do I track different interview stages?
Use columns or rows for each round — Phone, Video, Panel, Final. Or one 'Interview dates' column with all dates listed. Whatever fits your tracker.
Should I include salary expectations in the tracker?
Your choice. Some note it for reference. Keep it private — don't leave the tracker where others can see. Useful for comparing offers later.
Can this help me get hired?
It helps you stay organized. Timely thank-yous and follow-ups are professional — many hiring managers appreciate them. Hiring depends on fit, experience, and many other factors. The tracker supports your process; it doesn't guarantee outcomes.